The Sydney High School Old Boys Union Inc. (OBU or we or our) deals with information privacy in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs) set out in the Privacy Act. We also comply with the Spam Act 2003 (Cth) which imposes restrictions on sending emails and other types of commercial electronic messages.
We collect and hold:
We generally collect your personal information directly from you. However, in some cases, we may receive your personal information from a third party (such as another member of the OBU, a Sydney Boys High School former student, the Sydney High School Foundation Limited, social media sites and public sources).
Without your personal information we may not be able to process your applications or requests, perform our functions in accordance with our Constitution or provide you with some or all of our services.
We collect and hold your personal information to:
We will share your personal information with The Sydney High School Foundation Limited and our staff, contractors and volunteers who enable our work to be undertaken. Otherwise, we do not use your personal information or disclose it to another organisation unless:
We do not disclose personal information outside Australia.
If you do not want your personal information to be disclosed (for instance, you want to have your name excluded from commercial mailing lists) you should contact the President at firstname.lastname@example.org in writing. We will accommodate your request provided that the disclosure is not required by law.
We take reasonable precautions to protect the personal information we hold from misuse, loss, unauthorised access, modification or disclosure.
Where practicable we implement measures to require organisations to whom disclosure is made to comply with the Privacy Act. If a third party is given access to personal information we take reasonable steps to ensure that the information is held securely and used only for the purpose of providing the relevant service or activity.
Internet transmission of information
Where appropriate we use secure transmission facilities. However, no transmission of information over the Internet can be guaranteed to be completely secure and we do not warrant the security of any information transmitted by or to us over the Internet.
We collect personal information through software such as cookies. A cookie is a text-only string of information that a website transfers to the cookie file of the browser on the hard disk of a user's computer so that the website can remember that user. Without cookies, websites and their servers have no memory. This means that every time a user opens a new webpage on a website, the server where that webpage is stored will treat the user as new and require logon and password. In short, a cookie facilitates a user's passage through a website.
You have the right to access your personal information unless we are permitted by law to withhold that information. Any requests for access to your personal information should be made to the President at email@example.com in writing. You also have the right to request the correction of any of your personal information which is inaccurate.
In some circumstances it may be appropriate and lawful for us to deny access, including if:
If you require any further information about our management of personal information or have a complaint about our handling of your personal information, you should initially write to the President at firstname.lastname@example.org, who will respond to you within a reasonable time, usually 30 days.
If you are not satisfied with the outcome of your complaint you may contact us further to advise of your concerns and, if we are unable to reach a satisfactory resolution you may write to the Office of the Australian Information Commissioner using the form available at this link https://www.oaic.gov.au/privacy/privacy-complaints for further review of your complaint.
This Policy was last updated on the 19th December 2022